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Executive Assistant

About Aerogen:
Headquartered in the vibrant city of Galway, with offices around the world, Aerogen is proud to be the world leader in acute care aerosol drug delivery. Recognised through multiple MedTech awards and eight-time winner of the Zenith award for Respiratory Care Excellence in North America, collectively our employees make a difference to patients’ lives every day, having already reached 16 million patients in over 75 countries.

Our talented and skilled team collaborate to innovate, challenge and test not only in relation to our products but every facet of how we work. We lead the way, finding innovative solutions to even the most complex problems, all in the name of delivering better patient care.

Our business is growing rapidly across the globe and as we grow, our core culture of “We Care” universally connects us. We believe that your ambition and integrity fuels ours and we are committed to supporting our employees to reach their full potential through tangible investment in their careers. Join us as we continue to #discoverbetter.

What is the role? 
We are seeking an enthusiastic, experienced Executive Assistant to support our CEO and Senior leaders. The role will suit an energetic, driven, highly organised individual who enjoys a challenge, and understands the needs and asks of a dynamic and growing Medtech company. This is a varied and diverse role which requires a high degree of proactivity, tenacity, flexibility, initiative, passion and confidentiality. Ideally having previously reported to a CEO.

What are the key responsibilities?
• Work closely and effectively with the CEO and Senior Leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• The role requires frequent orchestration with senior colleagues and implies handling highly confidential and sensitive information.
• As an Executive Assistant you will offer proficient organisational and project management support to the Aerogen CEO and Leadership Team to support with the fast paced, agile and world-class levels of operations we run. 
• You will provide diary management for our CEO and other Senior leaders, implement processes to optimise their time, act as a liaison for direct reports and key colleagues. 
• Complete a broad variety of administrative tasks including managing an active calendar and assess priority of appointments along with preparation and set up for key meetings such as Board meeting/senior leadership team meetings/CEO companywide calls.
• Process expenses, reimbursement claims, manage PO’s and manage travel itineraries, and agendas with the utmost discretion.
• Our EA will ensure and help implement a smooth running of our business with ample opportunities to grow and improve the impact of the leaders and teams you support.
• Support the set-up of corporate wide event and communication in collaboration with other departments such as Marketing and People & Organisational Development.  
• Act independently to determine most efficient methods and procedures on new assignments.
• Interact with employees, Board members, customers and all guests on the CEO and leader's behalf.
• Compose, prepare, transcribe, and maintain correspondence, reports and other complex documents for internal and external use.
• Provide a wide variety of administrative support as designated.

What education and experience are required? 
• A minimum of 5 years executive support experience.
• Experience of preparing and managing project workstreams, timelines and tasks lists and holding people to account for, while balancing diary management for our CEO with internal and external partners.
• In depth proven executive support experience ideally in a global/international environment.
What key skills will make you great at the role? 
• Excellent organisational, written, and verbal communication skills and ability to interact with all levels of management and employees.
• Proficient in Microsoft Word, Excel, Access, PowerPoint. Ability to prioritize/multi-task and work independently in an extremely fast paced, high-pressure environment.
• Have a proactive, can-do attitude, able to adapt and learn in a fast-growing business.
• Highly resourceful team-player with the ability to also be extremely effective independently.
• Confidentiality and discretion in handling of sensitive records and information.
• Ability to identify and resolve problems in a timely manner.

What is it like to work at Aerogen? 
Our purpose is to transform patient lives and our ethos is to #discoverbetter. This also translates to how we look after our people. We want talented, passionate and engaged people to join Aerogen and build your career with us. We understand that your life evolves through different stages, and we are here to support our global team with a range of financial and non-financial rewards and benefits. There’s something for everyone! Here is an idea of what we offer:
• Excellent medical care.
• Bonus.
• Pension.
• Long-Term Incentive Plan.
• ‘Aerogen Connect’ – our employee led programme which supports our global teams to unite and have fun.
• We pledge 1% of profits and time to charities and organisations.

Aerogen is committed to promoting diversity, inclusion and equality in the workplace. If you have any difficulty using our application process, please contact us by emailing Please include your name and preferred method of contact.

Ireland - Head Office (B1)

People & Organisational Development

Job Title
Executive Assistant


• A minimum of 5 years executive support experience. • Experience of preparing and managing project workstreams, timelines and tasks lists and holding people to account for, while balancing diary management for our CEO with internal and external partners.